Speaker Information

Other Important Information »
From the front matter of the printed program -- updated details on plenary presentations, social events, tours, hotel floor plans, exhibits and more.

• Audio/Visual Equipment
• Transportation to Hotel
• Registration
• How to Navigate the Meeting
• Room Locations
• Presentation Guidelines
• Guidelines for Session Chairs
• Email Acess & Business Center
• Messages
• Weather: What to Expect
  

Every room will be equipped with an LCD (data) projector. Only a limited supply of overhead projectors will be available. Speakers were asked to reserve an overhead projector in advance if they required an overhead. If you did not reserve in advance, but wish to use an overhead, please go to a Session Monitor or the registration desk to check on availability.
                       
Please follow these guidelines to ensure a successful presentation using the LCD projector:

• Bring your laptop PC to your session. We supply the projector, but we DO NOT supply the computer.
• IMPORTANT: you will also need an adaptor - the local voltage is 220 volts AC. The majority of electrical outlets in Hong Kong take a three-pronged plug. Adaptors are readily available in local shops in Hong Kong. You can also purchase this plug at http://www.laptoptravel.com/Product.aspx?ID=1055 or similar travel sites and stores. In addition, check to make sure that any device you wish to plug in is capable of operating at 220-240 volts. You may need to set a switch to change the voltage or it may automatically adapt to the higher voltage. If your device operates on 110-120 volts only, you will need a transformer to reduce the voltage from the outlet down to 110-120 volts. The power rating (in watts) of the transformer should be greater than the power rating of the device you wish to use.
  
• Bring your laptop’s power adaptor with you. Do not attempt to run your presentation off the laptop battery.
• Produce and bring overhead transparencies as a backup.
• Arrive at your session at least ½ hour before it begins. All presenters in a session should set up and test the connection to the projector before the session begins.

Speaker Ready Room
A Speaker Ready Room (Sheraton – Floor 3) is available for you to practice connecting your laptop to the LCD projector. Technical assistance will also be available during the technical sessions for any problems. The Speaker Ready Room will be open during the following hours:

For Assistance During Your Session: Session Monitor Desks
Session Monitor Desks will be located in several locations in both the Sheraton and Holiday Inn (hotel maps will be provided in your printed program). Students from the Hong Kong University of Science and Technology will staff these desks. If you have a problem in your session room (related to AV needs or any other requests), go to the Session Monitor Desk in the area to ask for assistance.

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Hours of Operation: 6:15am – 12:15 midnight (daily)
Bus Fare: HK$ 130 per person, one way
Frequency: Every 30 minutes
Pick-up Counter: B10

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First go from the airport to Hong Kong station, then change to the platform of Tsuen Wan Line (the red route shown above) and then from Hong Kong station to Tsim Sha Tsui. When you arrive at the Tsim Sha Tsui MTR station, go to Exit E and walk along the Nathan Road towards the direction of the Hong Kong Space Museum. The Sheraton Hong Kong Hotel & Towers is opposite the Peninsula Hotel.

Visitors can also take the Airport Express to Kowloon Station and then take the free shuttle bus (line K2) to go to the Sheraton Hotel. The single fare is HK$90 and the round trip is HK$160.

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Registration Hours
You can pick up your registration materials, badge and printed program at the INFORMS registration desk. Registration is open:

• The technical session listing, which provides the most detailed information. The listing is presented chronologically by day/time, showing each session and the papers/abstracts/authors within each session.
• The Master Track Schedule. This is an overview of the tracks (general topic areas) and their time/locations.
• Floor plans that show you where technical session tracks are located.
• Three cross-references indices: authors, session chairs, and sessions.

The Session Code
Each session is identified with a code - for example, MC11.

• The first letter is the day of the week.
• The second letter is the time block:
• Sunday-Tuesday session times: A = 8:00am-9:30am; B = 10:00am-11:30pm; C = 1:30pm-3:00pm; D = 3:30pm-5:00pm.
• Wednesday session times: A = 8:00am-9:30am; B = 10:00am-11:30pm; C = 11:45am-1:15pm; D = 1:30pm-3:00pm; E =3:30pm-5:00pm.

The number is the track, which correlates with room location.

To Find Your Own Session
Use the Author Index at the back of the printed program - the session code for your presentation(s) will be shown. Then refer to the full session listing for the location of your session(s).

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Go to the registration area and pick up your registration materials, badge and printed program at the INFORMS registration desk. The room and location of your session will be listed in the Technical Sessions section of the meeting program and in the Master Track Schedule.

• Arrive at your session at least ½ hour early for Audio/Visual set-up.
• Limit your presentation to key issues with a brief summary.
• Time your presentation to fit within your designated time span, leaving time for audience questions.
Bring copies of your paper or other handouts to distribute to the audience.

The role of the Chair is to coordinate the smooth running of the session. The Chair:

• Begins and ends each session on time. Each session lasts 90 minutes, with the time per presentation determined by the number of papers in the session. Equal time should be given to each paper.
• Introduces each presentation (just the title of the paper and the name of the presenting author).
• Ensures that presentations are made in the order shown in the program. This allows for “session jumping.” If a speaker cancels or does not attend, the original time schedule should be adhered to rather than sliding every talk forward
• Completes the session attendance forms (forms will be in the room).

E-MAIL ACCESS & BUSINESS CENTER

There will be no email access being provided by the conference. Both hotels provides email and business center services that you can utilize.

Location: Floor 2
Hours:  
Monday - Friday: 7:30am – 11:30pm
Saturday, Sunday: 9:00am-5:00pm

For guests staying at the Sheraton, high-speed connection is available in your room at a rate of HK$120 (US$15.74) per day.  

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The best way for people to reach you is to contact you directly at your hotel. Please leave your hotel phone number with your colleagues and family members. For urgent messages, call the Sheraton (852-2369-1111) and ask for the INFORMS Registration Desk. Registration staff will transcribe the message and post it on the message board located near registration. You can also contact colleagues attending the conference using this message board. Please check the message board periodically to see if you have received a message.

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