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Audio/Visual Equipment
All session rooms will be equipped with an LCD (computer) projector and an overhead projector, in addition to a screen. Please follow these guidelines to ensure a successful presentation using the LCD projector:
- Bring your laptop or notebook computer to your session. We supply the projector, but we DO NOT supply the computer.
- Bring your power adaptor with you to connect to AC electricity. Do NOT attempt to run your presentation off the laptop battery.
- If your laptop is not compatible with AC power, bring an electrical adaptor so that you can connect to U.S. electricity.
- Bring overhead transparencies as a back-up in case of technical difficulties.
- Arrive at your session ½ hour before it begins to set up and test the connection.
There will be written instructions in every session room for connecting computers to the LCD projector. In addition, technical assistance will be available for any problems.
Guidelines for Speakers
To locate your session, use the Author Index at the back of the printed program you receive at registration. You will see your session ID (two letters and two numbers) listed after your name. Using the ID, you can locate your session(s) using the Master Track Schedule or the Quick Reference insert. You can also refer to the full session listing for the location of your session(s). To ensure a smooth presentation:
- Arrive at your session at least ½ hour early for A/V set-up.
- Limit your presentation to key issues with a brief summary.
- Time your presentation to fit within the designated time span, leaving time for audience questions.
- You can bring copies of your paper or other handouts to distribute to interested audience members or have them contact you directly after the conference for additional information.
Registration Desk
Come to the registration desk located at the Palace Lounge, Tapa Tower, in the Hilton Hawaiian Village to pick up your registration materials. You can also correct your badge, obtain a letter of attendance, and make inquiries related to conference payments or the conference schedule.
Registration is open:
- Sunday, 2:00pm-8:00pm
- Monday and Tuesday, 8:00am-5:30pm
- Wednesday, closed for excursion
- Thursday, 8:00am-5:30pm
- Friday, 8:00am-5:00pm.
Badge Required for Technical Sessions
Your IFORS registration badge must be worn to all meeting events. Badges will be checked at the entrance to technical session areas and at all social functions. Delegates without badges will be directed to the registration desk to pick up their badges and register. All delegates, including Cluster Chairs, Session Chairs and speakers must register and pay the registration fee. |
Program Information Desk
The desk will be located in the registration area. Presenters can ask general questions about the meeting program and schedule, cancellations, changes, special events and directions. Session chairs should notify the person at the desk about any last-minute changes or cancellations in their sessions. These changes will be posted outside the meeting rooms.
Messages
The best way for people to reach you is to contact you directly at your hotel. Please leave your hotel phone number with your colleagues and family members. For urgent messages, call the Hilton at 808-949-4321 and ask for the IFORS registration desk. Registration staff will transcribe the message and post it on the message board located in the Palace Lounge. You can also contact colleagues attending the conference using this message board. Please check the message board periodically to see if you have received a message.
Internet & Email
For guests staying at the Hilton, high-speed connection is available in your room at a rate of $9.95 per day. This fee also provides access to the hotel’s wireless connection. Wireless is available in the SuperPool area, Tapa Pool area and some sections of the Tapa Bar. You can purchase Internet connection when you check into the hotel. If you are NOT staying at the Hilton, you can purchase access to the hotel’s wireless connection for $9.95 per day. Go to the hotel’s front desk to make arrangements.
The Xerox Business Center, located in the Diamond Head Tower (just behind the Tapa Tower), provides Internet access at a rate of 33 cents per minute (minimum of 15 minutes - $5.16). On weekends and from midnight to 6:00am, the rate is 20 cents per minute.
Business Services--Copying and Fax
The Xerox Business Center, located in the Diamond Head Tower (just behind the Tapa Tower), offers full business services 24 hours a day, including copying services, faxing, computer and printer access. For detailed information on services, call 808-949-0656.
Restaurants
There are over 20 cafes, restaurants and lounges located in the Hilton Hawaiian Village complex. Refer to the map in your printed program for listings and an overview map of the Village. A detailed Village map, with all the shops and restaurants shown, will be provided in your registration bag.
Wednesday Excursion
Exchange Voucher by 3:00pm Tuesday - You must exchange your VOUCHER for an Excursion TICKET. Go to the IFORS “Ticket Exchange” desk no later than 3:00pm Tuesday.
Luggage Storage – Friday ONLY
If you are staying at the Hilton, you can check out of the hotel in the morning and leave your luggage with the hotel bell desk for pick up later in the day.
If you are staying at another hotel and must bring your luggage with you to the Hilton on Friday, you may leave your luggage in a roped-off area in the Palace Lobby, by the IFORS registration desk. While this luggage space will be monitored, the space will NOT be locked and will not be totally secure. Please note that IFORS cannot be responsible for any loss of luggage; you will be leaving your luggage at your own risk. The luggage space will be available ONLY on Friday, July 15.
Transportation to Airport – Make Reservations in Advance
For the return trip to the airport via Airport Waikiki Express (Roberts Hawaii), make your reservations by phone 48 hours in advance. Call 800-831-5541 or 808-539-9400. Rates are:
Adults and children, one-way US$8, children under age 3 are free.
Taxi Service: The fare between Waikiki and the airport during non-rush hour periods is approximately US$25-$28.
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