INFORMS Healthcare 2011
dateline    INFORMS

speaker information

Travel/Passports/Visas
Registration
Session Room Locations
Audio/Visual Equipment
How to Navigate the Meeting

Presentation Guidelines
Withdrawals and No-Shows
Session Chair Guidelines

Internet
Weather

   

Travel/Passports/Visas

For U.S. Citizens
U.S. citizens must have a passport for ALL travel (air, car, train) to and from Canada. Click here for information. Additional information is available on the Department of Homeland Security’s website.

For Non-U.S. Citizens
To determine which documents you require, contact the Canadian Embassy or consulate in your country. Following are links with additional information:
Countries and territories whose citizens require visas in order to enter Canada as visitors
Visiting Canada – Who is Eligible
Visiting Canada – Business Visitors

 

Registration

Avoid the Lines – Register Now!
If you have not registered yet, we urge you to do it now and avoid lines at on-site registration. Click here to register now. NOTE: payment is accepted by credit card (AMEX, MasterCard, Visa, Discover), checks payable in U.S. dollars and cash (on-site in U.S. dollars).

All attendees, including speakers and session chairs, must register and pay the registration fee. The registration fee includes all technical sessions and social events.

Registration Hours
Registration will be located in the Meeting Level Foyer of the Hilton Bonaventure You can pick up your printed program and other registration materials at the following times: Sunday, June 19, 4:00pm-8:00pm; Monday-Wednesday, 7:30am-5:00pm.

Badges Required for Technical Sessions
INFORMS Healthcare 2011 badges must be worn to all sessions and social events. Badges will be checked at the entrance to technical session areas.

 

Session Room Locations

The printed program you receive in Montreal will list room locations for all sessions and events, as well as provide floor plans. All technical sessions will be held at the Hilton Bonaventure.

 

Audio-Visual Services

All session rooms will be equipped with LCD (computer) projectors, but please note that you must provide your own computer or pre-arrange to share with others in your session. Please note that overhead projectors will NOT be available. Please follow these guidelines to ensure a successful presentation.

  • Bring your laptop to your session. We recommend that you pre-arrange with other speakers in your session to ensure that at least one of you brings a laptop from which you can project your talks.
  • Bring your power supply cord with you. We recommend that you do not attempt to run your presentation off the laptop battery.
  • If your laptop is a Mac, you will need the appropriate adapter for the external video output.
  • Arrive at your session at least 15 minutes before it begins. All presenters in a session should set up and test the connection to the projector before the session begins.
  • We encourage speakers to put their presentations on a flash drive as a backup.

 

How to Navigate the Meeting

Printed Program
When you pick up your registration materials in Montreal, you'll receive the printed program with four resources:

  • The technical session listing, which provides the most detailed information. The listing is presented chronologically by day/time, showing each session and the papers/abstracts/authors within each session.
  • The Master Track Schedule. This is an overview of the tracks (general topic areas) and their time/locations.
  • Floor plans that show you where technical session tracks are located.
  • Three cross-references indices: authors, session chairs and sessions.

The Session Code
Each session is identified with a code - for example, MB10.

  • The first letter is the day of the week.
  • The second letter is the time block:
  • A = 8:30-10:00am
  • B = 10:30am-12:00pm
  • C = 1:30-3:00pm (Note: Monday C time period - Plenary - is 2:00-3:15pm)
  • D = 3:30-5:00pm
  • The number is the track, which correlates with room location.

To Find Your Own Session
Use the Author Index at the back of the printed program - the session code for your presentation will be shown. Then refer to the full session listing for the location of your session.

To Find Sessions of Interest
Before you arrive in Montreal, click on the Program link on the left menu of this page, then click on “Search the Program” - search to identify sessions you want to attend. Search by CLUSTER to see what's available in broad topic areas. Search by KEY WORD for particular interests. Search by SESSION for a chronological look at sessions available each day. Or search by AUTHOR. You can also create your own itinerary. Once you arrive at the meeting, the best method for finding sessions of interest is to use the Master Track Schedule. It provides an overview of the general topic areas for all sessions during the week.

For Assistance During Your Session: Session Monitor Desks
Session Monitor Desks are located in several areas (see map for specific locations). If you have a problem in your session room (related to AV needs or any other requests), go to the Session Monitor Desk in the area to ask for assistance.

 

Presentation Guidelines

By now, all authors have received emails directing them to the online program for the date and time of their presentation. The room and location of your session will be listed in the Technical Sessions section of the meeting program and in the Master Track Schedule.

  • Presentations are expected to be in English and should be limited to key issues with a brief summary.
  • Arrive at your session at least 10 minutes early for A/V set-up.
  • Time your presentation to fit within your designated time span (determined by the number of speakers presenting in that session), leaving time for audience questions.
  • Bring copies of your paper or other handouts to distribute to the audience.

 

Withdrawals and No-Shows

Please don't be a "no-show" at the meeting. While we understand that last-minute circumstances may prevent speakers from attending, we urge you to inform us so we can alert attendees. Speakers who fail to notify us that they are not attending are being unfair to their colleagues and the Organizing Committee. No-shows will be deleted from the online program immediately following the meeting.

  • All withdrawals must be sent to the Meeting Program Editor paulette.bronis@informs.org in writing. Withdrawals will be listed in the Program Addendum and will be deleted from the online program.
  • Invited and Sponsored speakers should also inform their session chair if they are not able to attend the meeting to make their presentation.
  • If a paper is withdrawn from a session before the meeting, the session chair may add a new speaker or extra time may be allowed for the remaining speakers.
  • Invited and Sponsored session chairs should find a substitute to act as chair in their place.
  • If a speaker is a "no-show," the original time schedule should be adhered to rather than sliding every talk forward. This allows for effective session jumping.

 

Session Chair Guidelines

The role of the Chair is to coordinate the smooth running of the session. The Chair:

  • Begins and ends each session on time. Each session lasts 90 minutes, with the time per presentation determined by the number of papers in the session. Equal time should be given to each paper.
  • Introduces each presentation (just the title of the paper and the name of the presenting author).
  • Ensures that presentations are made in the order shown in the program. This allows for “session jumping.” If a speaker cancels or does not attend, the original time schedule should be adhered to rather than sliding every talk forward.
  • Completes the session attendance form (forms will be in the room).

 

Internet

Free Wireless Internet will be available in the meeting rooms and guest rooms.

 

Weather

Mid-June weather in Montreal is very sunny and pleasant, with daytime highs in the mid-70s (Fahrenheit) and evenings in the mid-50s. Bring a light jacket.