Exhibits Hours

Sunday, June 12:     9:00am–4:00pm
Monday, June 13:    9:00am–4:00pm
Tuesday, June 14:   10:00am–3:30pm

Exhibitor Set-up

Sunday, June 12:  7:30am-8:45am

Exhibitor Move-out

Tuesday, June 15:  3:30pm–5pm

Conference, Venue and Exhibit Space

[su_accordion][su_spoiler title=”How many registrants are expected at this conference?”]1000[/su_spoiler] [su_spoiler title=”How many exhibitors do you expect at this conference?”]5-10[/su_spoiler] [su_spoiler title=”Where will the exhibits be located?”]Exhibits will be located in the Grand Promenade of the Hilton Waikoloa Village Resort.[/su_spoiler][su_spoiler title=”Is there a floorplan?”]Yes, tabletop exhibit space will be pre-assigned on a first-come, first-serve basis.[/su_spoiler][su_spoiler title=”How do I make my hotel room reservation?”]Please click here to make reservations at the INFORMS Group Rate.[/su_spoiler][/su_accordion]

Booth Purchase Details

[su_accordion][su_spoiler title=”What is the cost of a tabletop exhibit space?”]$1500[/su_spoiler][su_spoiler title=”Is there a discount on a second  table?”]No[/su_spoiler][su_spoiler title=”What is included with the exhibit space?”]A 6’ draped table and two chairs will be provided.  You are welcome to bring your own banner, drape or pull-up display as long as it does not obstruct other exhibit spaces.[/su_spoiler][su_spoiler title=”Are there sponsorship and exhibit bundles available?”]Yes, Platinum level ($10,000) and Gold ($7,500) include an exhibit table.[/su_spoiler][su_spoiler title=”How many booth staff  are included with an exhibit table? “]One complimentary full conference registration for each exhibit space purchased is included with your booth.  Please provide the booth staff information to michelle.farace@informs.org.[/su_spoiler][su_spoiler title=”Where do I pick-up my registration materials? “]Registration in the Grand Promenade will be open from 2pm-5pm on Saturday, June 11, from 8am-5pm Sunday-Tuesday and from 8am-1pm on Wednesday, June 15.[/su_spoiler][su_spoiler title=”How do companies register to exhibit?”]Go to https://services.informs.org/registration/register.php?meeting_id=8®type=exhibitor[/su_spoiler][su_spoiler title=”What is the cancellation policy?”]The full exhibit fee must accompany the application and contract. Exhibitors who cancel a contract in writing, postmarked by April 13, 2016, will receive a refund of fees paid less a $250 cancellation fee. There will be no refunds for cancellations after April 13, 2016. If exhibits are cancelled by INFORMS, all payments will be refunded in full.[/su_spoiler][su_spoiler title=”How do we submit our Exhibit Description for the website and mobile app?”]Submit your 100-word exhibit description for the mobile app & web page to: michelle.farace@informs.org[/su_spoiler][su_spoiler title=”Will internet be provided?”]Yes, free Wi-Fi will be provided in the Grand Promenade.  If you r exhibit required a wired internet line, complete the Internet Order Form.[/su_spoiler][su_spoiler title=”How do I order electricity and other A/V needs for my table? “]Complete the PSAV Order Form and send to Kyle Clayton, kclayton@psav.com.   If you have questions on ordering electricity or A/V equipment please contact Kyle directly via e-mail or call (808) 464-6245.[/su_spoiler][su_spoiler title=”Who do exhibitors contact for food & beverage/catering needs?”]Contact Agnes Mui at (808) 886-2871 or e-mail agnes.mui@hilton.com. [/su_spoiler][/su_accordion]

Security

The exhibit tables will be located in an open area with no overnight security guard on duty. We advise you to remove any small equipment (i.e. laptops)  at the conclusion of each day. INFORMS as well as the Hilton Waikoloa Village  will not be liable for any loss, theft or damage to any equipment.

Shipping

Materials should be shipped to:

Hilton Waikoloa Village Resort
Recipient’s Name
Recipient’s phone number
69-425 Waikoloa Beach Drive
Waikoloa, Hawaii 96738

In addition please include this information on the package:

INFORMS International Conference, June 12-15, 2016

Packages will be handled through the Business Center and receiving charges will apply.

Attendee Information/Lead Retrieval

We are committed to ensuring our exhibitors gain the value and ROI they are seeking whether that is lead retrieval, brand awareness or other business objectives.  We strongly believe that INFORMS offers a great value to our exhibitors in low cost exhibit space.

[su_accordion][su_spoiler title=”Can I obtain a list of conference attendees? “]INFORMS does not distribute or provide conference attendee lists or directories but exhibitors can collect leads onsite through the free badge reader available within the mobile app.  Platinum and Gold Sponsors have access to a one-time use opt-in participant list.[/su_spoiler][su_spoiler title=”How do I email conference attendees?”]This opportunity is available to Platinum and Gold Sponsors only.[/su_spoiler][su_spoiler title=”How can I get the mobile app for this conference?”]Available one week prior to the conference (Android through Google Play, Apple through App Store).  Just search for ‘INFORMS Meetings’.[/su_spoiler][su_spoiler title=”What is the badge reader?”]A great value is the free lead retrieval system now available through our badge reader located within our mobile app.  The conference mobile app will be available for download several days prior to the conference.[/su_spoiler][su_spoiler title=”What information on each attendee will be available when I scan a badge?”]It depends on how each attendee set their preferences in their INFORMS account. It could be – Name, title, company name, and email address. Phone numbers are not provided due to privacy considerations.[/su_spoiler][su_spoiler title=”What if contact information is missing on the badges that I have scanned?”]Information for those who opt out of inclusion of the badge reader during the registration process will not be displayed.[/su_spoiler][/su_accordion]

Conference Program

[su_accordion][su_spoiler title=”In what format will the conference program be available?”]Mobile app, conference web pages, and a printed program will be available at the start of the conference[/su_spoiler][su_spoiler title=”Will conference abstracts, presentations and /or presentations be available?”]Abstracts will be available in the mobile app, and online conference web pages.[/su_spoiler][/su_accordion]

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