Exhibitor FAQs

Exhibitor Set-up:

Sunday, April 10, 2016  |  9am-4pm

Exhibitor Hours: 

Sunday, April 10, 2016 |  7pm-8:30pm (Welcome Reception)
Monday, April 11, 2016 |  9am-4:30pm
Tuesday, April 12, 2016 |  9am-3:40pm

Exhibitor Move-Out:

Tuesday, April 12, 2016 |  3:40pm-5:30pm

*Early dismantling is disruptive to the exhibit show, therefore, exhibitors may not pack, tear down, or remove any portion of the exhibit prior to the official closing at 3:40pm, Tuesday, April 12. Requests for early breakdown and outbound material order forms from Hollins Exposition will not be granted.

Click here to view the Exhibit Kit.

Conference, Venue and Exhibit Space:

How many registrants are expected at this conference?
Where will the exhibits be located?
How do I make my hotel room reservation?

Booth Purchase Details:

What is the cost of a Booth?
Is there a discount on a second Booth?
Are there sponsorship and exhibit bundles available?
What benefits are included with an exhibit space purchase?
What is the payment deadline?
What is the cancellation policy?

Booth Logistics:

How do we submit our Exhibit Description for the website and mobile app?
When and are booth assignments made?
I’ve had some staff changes since I submitted the credentials for my staff booth badges? How do I change the badges?
When and where can I pick up my exhibitor badges?
How can we purchase an extra exhibitor badges?
Where can I find the Exhibitor Kit?
How do I rent a table, chairs or additional furnishings for my booth?
Will internet be provided?
What if I need electricity for my space?
Who should I contact for A/V needs and what are the prices?
Who do exhibitors contact for food & beverage /catering needs?

Vendor Workshops & Tutorials:

Do I get the opportunity to present a Technology Tutorial or Vendor/Technology Workshops?
How do I submit my 75-word workshop and/or tutorial description to be included on the conference website and the mobile app?
When will I obtain my room assignment for a Vendor/Technology Workshops?
When will I obtain my room assignment for the Technology Tutorial?
Who should I contact for additional A/V needs and what are the prices?

Shipping Booth Materials:

Where do I ship my exhibit materials?

ADVANCE SHIPMENTS TO THE WAREHOUSE*
Company Name and Booth Number
c/o Hollins Exposition Services
UPS Freight c/o Tradeshow Technologies
950 Gills Drive
Orlando, FL 32824

*Shipments must arrive by April 7, 2016

DIRECT SHIPMENTS TO SHOW SITE**
Company Name and Booth Number
c/o Hollins Exposition Services
Hyatt Regency Grand Cypress
One Grand Cypress Blvd.
Orlando, FL USA 32836

**Shipments will be accepted beginning Sunday, April 10, 2016 between 9am-4pm.

How do I ship my materials back?
Who is the onsite contact during set up and teardown and how do I contact them?

Attendee Information and Lead Retrieval:

Can I obtain a list of conference attendees?
How do I email conference attendees?
How can I get the mobile app for this conference?
What is the badge reader?
What information on each attendee will be available when I scan a badge?
What if contact information is missing on the badges that I have scanned?

Advertising Opportunities:

Is there an opportunity for bag inserts?
Can I buy an ad in the printed program?
Can I sponsor the mobile app?

Additional sponsorship opportunities to increase your exposure can be found here.

Conference Program:

In what format will the conference program be available?
Will conference abstracts, presentations and /or presentations be available?