Exhibitor FAQs

Exhibitor Set-up:

Sunday, April 10, 2016  |  9am-4pm

Exhibitor Hours: 

Sunday, April 10, 2016 |  7pm-8:30pm (Welcome Reception)
Monday, April 11, 2016 |  9am-4:30pm
Tuesday, April 12, 2016 |  9am-3:40pm

Exhibitor Move-Out:

Tuesday, April 12, 2016 |  3:40pm-5:30pm

*Early dismantling is disruptive to the exhibit show, therefore, exhibitors may not pack, tear down, or remove any portion of the exhibit prior to the official closing at 3:40pm, Tuesday, April 12. Requests for early breakdown and outbound material order forms from Hollins Exposition will not be granted.

Click here to view the Exhibit Kit.

Conference, Venue and Exhibit Space:

[su_accordion][su_spoiler title=”How many registrants are expected at this conference?”]800+[/su_spoiler] [su_spoiler title=”Where will the exhibits be located?”]Exhibits will be located in the Grand Cypress Portico and Pre-Function Space.[/su_spoiler] [su_spoiler title=”How do I make my hotel room reservation?”]Go to https://aws.passkey.com/g/32642169[/su_spoiler][/su_accordion]

Booth Purchase Details:

[su_accordion][su_spoiler title=”What is the cost of a Booth?”]New Analytics Exhibitors $2,950 – Returning 2015 Analytics Exhibitors $2,700[/su_spoiler][su_accordion][su_spoiler title=”Is there a discount on a second Booth?”]No[/su_spoiler] [su_accordion][su_spoiler title=”Are there sponsorship and exhibit bundles available?”]Yes, Platinum $15,000 / Gold $10,000 – Sponsorships include a premiere exhibit booth[/su_spoiler] [su_accordion][su_spoiler title=”What benefits are included with an exhibit space purchase?”]One 8 x 10 Exhibit Booth includes:

  • 8’ (gold & white) drapery back wall – 3’ (gold) drapery side rails – 7’ x 44’ two-line identification sign with company name and exhibit booth number.
  • Opportunity to present one 1 hour and 45 minute- Technology Workshop on Sunday before the conference (note: space is limited and scheduling is done as payment is received)
  • Opportunity to present one 50-minute Technology Tutorial Mon or Tues during conference sessions (note: space is limited and scheduling is done as payment is received)
  • One full registration ( that gives you access to the entire meeting) & two booth-only staff registration – they are only allowed access to the exhibit hall
  • The exhibit space within this hotel is carpeted.
  • Please note: A table and chairs are not provided but can be rented through the decorator.[/su_spoiler] [su_accordion][su_spoiler title=”How do companies register?”]Go to  https://services.informs.org/registration/register.php?meeting_id=7®type=exhibitor[/su_spoiler][su_accordion][su_spoiler title=”What is the payment deadline?”]Payments are due at time of reservation, however, an invoice can be sent upon request. To receive an invoice, you must make a reservation first.[/su_spoiler[su_accordion][su_spoiler title=”Do exhibitors need insurance? “]All exhibitors should have a certificate of insurance.[/su_spoiler][su_accordion][su_spoiler title=”What is the cancellation policy? “]Exhibitors who cancel a contract in writing, postmarked by February 14, 2016, will receive a refund of fees paid less a $250 cancellation fee. There will be no refunds for cancellations after February 14, 2016. If exhibits are cancelled by INFORMS, all payments will be refunded in full. Go to https://services.informs.org/registration/register.php?meeting_id=7&regtype=exhibitor to view the full Exhibitor Terms & Conditions.[/su_spoiler]

Booth Logistics:

[su_accordion][su_spoiler title=”How do we submit our Exhibit Description for the website and mobile app?”]Submit your 100-word exhibit description for the mobile app & web page to: https://acgi.informs.org/oasis_login.php.[/su_spoiler] [su_spoiler title=”When and are booth assignments made?”]The assignments are made in order by the payment received date. Michelle Farace (michelle.farace@informs.org ) will be in contact with you to select your space. (Note: you will have 48 hours to respond before the next person gets to choose)[/su_spoiler] [su_spoiler title=”I’ve had some staff changes since I submitted the credentials for my staff booth badges? How do I change the badges?”]Contact michelle.Farace@informs.org – please provide her with the staff members new contact information[/su_spoiler] [su_spoiler title=”When and where can I pick up my exhibitor badges?”]Badges will be available at the INFORMS Analytics registration desk during the hours posted, located on the ground floor near the Grand Cypress Ballroom.[/su_spoiler] [su_spoiler title=”How can we purchase an extra exhibitor badges?”]If this is before the conference you would email michelle.farace@informs.org. The cost is $250 and only allows additional rep access to the exhibit area. Additional reps can also register on-site at the conference registration desk.[/su_spoiler] [su_spoiler title=”Where can I find the Exhibitor Kit?”]Click here Exhibitor Kit.[/su_spoiler] [su_spoiler title=”How do I rent a table, chairs or additional furnishings for my booth?”]Refer to the Exhibitor Kit. Please note tables and chairs are not provided.[/su_spoiler][su_spoiler title=”Will internet be provided?”]i-Fi will be provided in the exhibit area only. If you require a hard-wired internet line for your exhibit booth, contact: Philip Vieira at pvieira@PSAV.COM or call (407)239-3819. The cost is $190 per day.[/su_spoiler][su_spoiler title=”What if I need electricity for my space?”]Click here for the Electricity Order Form.[/su_spoiler][su_spoiler title=”Who should I contact for A/V needs and what are the prices?”]Prestige AV – http://meetings2.informs.org/wordpress/analytics2016/files/2016/01/Analytics-AV-form-2016.pdf[/su_spoiler][su_spoiler title=”Who do exhibitors contact for food & beverage /catering needs?”]Susan Quackenbush, susan.quackenbush@hyatt.com, 407-239-3910[/su_spoiler][/su_accordion]

Vendor Workshops & Tutorials:

[su_accordion][su_spoiler title=”Do I get the opportunity to present a Technology Tutorial or Vendor/Technology Workshops? “]Yes, depending on what your company picked. The Vendor/Technology Workshops are Sunday, April 10 (1 hour and 45 minutes) and the Technology Tutorials are Monday and Tuesday, April 11-12 (50 minutes).  These opportunities are limited and are available on a first-come, first-serve basis based on when a company registered.[/su_spoiler] [su_spoiler title=”How do I submit my 75-word workshop and/or tutorial description to be included on the conference website and the mobile app? “]All workshop and tutorial descriptions need to be entered by March 1 at: https://acgi.informs.org/oasis_login.php[/su_spoiler] [su_spoiler title=”When will I obtain my room assignment for a Vendor/Technology Workshops?”]Late March.[/su_spoiler] [su_spoiler title=”When will I obtain my room assignment for the Technology Tutorial?”]Late March.[/su_spoiler] [su_spoiler title=”Who should I contact for additional A/V needs and what are the prices?”]Prestige AV- http://meetings2.informs.org/wordpress/analytics2016/files/2016/01/Analytics-AV-form-2016.pdf . Please note that a screen and projector are provided for the Workshops and Tutorials. Presenters must provide their own laptop.[/su_spoiler] [/su_accordion]

Shipping Booth Materials:

Where do I ship my exhibit materials?

ADVANCE SHIPMENTS TO THE WAREHOUSE*
Company Name and Booth Number
c/o Hollins Exposition Services
UPS Freight c/o Tradeshow Technologies
950 Gills Drive
Orlando, FL 32824

*Shipments must arrive by April 7, 2016

DIRECT SHIPMENTS TO SHOW SITE**
Company Name and Booth Number
c/o Hollins Exposition Services
Hyatt Regency Grand Cypress
One Grand Cypress Blvd.
Orlando, FL USA 32836

**Shipments will be accepted beginning Sunday, April 10, 2016 between 9am-4pm.

[su_accordion][su_spoiler title=”How do I ship my materials back?”]A bill of lading for all outbound shipments must be completed and turned in at the HOLLINS Service Desk onsite. Do not leave your bill of lading at your booth. In the event a bill of lading is not turned in at the HOLLINS Service Desk, the unidentifiable shipment will be discarded. See the Exhibit Kit for more information. Outbound Freight will be re-routed: Tuesday, April 12, 5:30pm[/su_spoiler] [su_spoiler title=”Who is the onsite contact during set up and teardown and how do I contact them? “]Ted Pugh from Hollins Exposition Services (336) 862-2369, or Peter Cryan (978) 618-2992. They will also be there overseeing the booth set up in the exhibit hall for Hollins Exposition Services.[/su_spoiler] [/su_accordion]

Attendee Information and Lead Retrieval:

[su_accordion][su_spoiler title=”Can I obtain a list of conference attendees?”]INFORMS does not distribute or provide conference attendee lists or directories but can collect leads onsite through the free badge reader available within the mobile app.  Platinum and Gold Sponsors have access to a one-time use opt-in participant list.[/su_spoiler] [su_spoiler title=”How do I email conference attendees?”]This opportunity is available to Platinum and Gold Sponsors only.[/su_spoiler] [su_spoiler title=”How can I get the mobile app for this conference?”]Available one week prior to the conference (Android through Google Play, Apple through App Store). Just search for ‘INFORMS Meetings’.[/su_spoiler] [su_spoiler title=”What is the badge reader? “]What is the badge reader?  The badge reader is another great value included in the conference mobile app and is a free lead retrieval system. Attached are instructions on how to use the badge reader.[/su_spoiler] [su_spoiler title=”What information on each attendee will be available when I scan a badge?”]It depends on how each attendee set their preferences in their INFORMS account. It could be – Name, title, company name, and email address. Phone numbers are not provided due to privacy considerations.[/su_spoiler] [su_spoiler title=”What if contact information is missing on the badges that I have scanned?”]Information for those who opt out of inclusion of the badge reader during the registration process will not be displayed.[/su_spoiler][/su_accordion]

Advertising Opportunities:

[su_accordion][su_spoiler title=”Is there an opportunity for bag inserts?”]No, there are no bags or inserts for this conference.[/su_spoiler] [su_spoiler title=”Can I buy an ad in the printed program?”]No. There is no printed program for this conference.[/su_spoiler] [su_spoiler title=”Can I sponsor the mobile app? “]Yes, the mobile app can be sponsored.[/su_spoiler][/su_accordion]

Additional sponsorship opportunities to increase your exposure can be found here.

Conference Program:

[su_accordion][su_spoiler title=”In what format will the conference program be available?”]Mobile app, conference web pages, and quick reference provided at the start of the conference.[/su_spoiler][su_spoiler title=”Will conference abstracts, presentations and /or presentations be available?”]Abstracts will be available in the mobile app, and online conference web pages. Slide presentations will be available on INFORMS Connect.[/su_spoiler][/su_accordion]