Exhibitor FAQs

Exhibit Hall:

Grand Ballroom Room, Level 3

Exhibitor Kit:

Coming in January

Exhibitor Set-up:

Sunday, April 15, 2018     12pm-5pm

Exhibitor Hours:

Sunday, April 15, 2018     7-8:30pm (Welcome Reception in Exhibit Hall)

Monday, April 16, 2018    9am-4:30pm

Tuesday, April 17, 2018    9am-3:45pm

Exhibitor Move-Out:

Tuesday, April 17, 2018   3:45pm-5:30pm

*Early dismantling is disruptive to the exhibit show, therefore, exhibitors may not pack, tear down, or remove any portion of the exhibit prior to the official closing at 3:45pm, Tuesday, April 17. Requests for early breakdown and outbound material order forms from Hollins Exposition will not be granted.

Conference, Venue and Exhibit Space

Booth Purchase Details

Please contact Olivia Schmitz to discuss options.
Yes, Platinum $15,000 / Gold $10,000 – Sponsorships include a premier exhibit booth, and all exhibitor benefits.
  • One 8 x 10 Exhibit Booth with 8’ drapery back wall – 3’ (gold) drapery side rails – 7’ x 44’ with two-line identification sign with company name and exhibit booth number.
  • Opportunity to present one (1) hour and 45 minute Technology Workshop on Sunday, April 15, 2018 (note: space is limited and scheduling is done as payment is received).
  • Opportunity to present one 50 - minute Technology Tutorial Monday or Tuesday during conference sessions (note: space is limited and scheduling is done as payment is received).
  • One full registration (providing access to the entire meeting) & two booth-only staff registration (provides access to the exhibit hall only).
  • Recognition on Website, Signage, Print, & Mobile App.
Please note: A table and chairs are not provided but can be rented through the decorator.
Payments are due at time of reservation, however, an invoice can be sent upon request. To receive an invoice, you must make a reservation first.
All exhibitors should have a certificate of insurance.
Exhibitors who cancel a contract in writing, postmarked by February 1, 2018, will receive a refund of fees paid less a $250 cancellation fee. There will be no refunds for cancellations after February 1, 2018. If exhibits are cancelled by INFORMS, all payments will be refunded in full.

Booth Logistics

Submit your 100-word exhibit description for the mobile app & web page through the Exhibitor Portal.
The booth assignments can be made within the Exhibitor Portal when registering.
Badges will be available at the INFORMS Analytics registration desk during the hours posted.
Before the conference, you can contact Olivia Schmitz to purchase additional exhibitor badges. The cost is $200 and allows additional rep access to the exhibit area. Additional reps can also register on-site at the conference registration desk.
This information can be found in the Exhibitor Kit. Please note tables and chairs are not provided.
Wireless internet is supplied in the exhibit hall, however, it is best for e-mail and light web browsing. If you will require a better internet connection you can order it through the hotel. The order form is in the exhibitor kit.
This information can be found in the Exhibitor Kit.

Vendor Workshops & Tutorials

Yes, exhibiting companies have the opportunity to choose one 50 - minute Technology Tutorial and one 1 hour and 45 minute Technology Workshop. The Technology Workshops will take place Sunday, April 15 (1 hour and 45 minutes) and the Technology Tutorials are Monday and Tuesday, April 16-17 (50 minutes). These opportunities are limited and are available on a first-come, first-serve basis based on when a company registered.

Shipping Booth Materials

ADVANCE SHIPMENTS TO WAREHOUSE Company Name and Booth Number c/o Hollins Exposition Services UPS Freight LTL 6571 Washington Blvd. Elkridge, MD 21075 Shipments must arrive by April 12, 2018. DIRECT SHIPMENTS TO SHOW SITE Company Name and Booth Number c/o Hollins Exposition Services Baltimore Marriott Waterfront Hotel 700 Aliceanna Street Baltimore, Maryland 21202 ˛ Shipments will be accepted beginning April 15, 2018 between 9:00 a.m. - 4:00 p.m. This information can be found in the Exhibitor Kit.
A bill of lading for all outbound shipments must be completed and turned in at the HOLLINS Service Desk onsite. Do not leave your bill of lading at your booth. In the event a bill of lading is not turned in at the HOLLINS Service Desk, the unidentifiable shipment will be discarded. See the Exhibit Kit for more information. Outbound Freight will be re-routed: Tuesday, April 17, 5:30pm
Ted Pugh from Hollins Exposition Services (336) 862-2369 or Peter Cryan (978) 618-2992. They will also be overseeing the booth set up in the exhibit hall for Hollins Exposition Services. Olivia Schmitz can also be reached at (815) 715-4516.

Attendee Information and Lead Retrieval

INFORMS does not distribute or provide conference attendee lists or directories. However, Exhibitors can collect leads onsite through the free badge reader available within the mobile app. Additionally, Platinum and Gold Sponsors have access to a one-time use opt-in participant list.
Platinum and Gold Sponsors have access to a one-time use opt-in participant list.
Available one week prior to the conference (Android through Google Play, Apple through App Store). Just search for ‘INFORMS Meetings’.
The badge scanner allows exhibitors to scan the badge, collect contact information, and follow up with qualified leads from the conference. This free lead retrieval system is included in the conference mobile app.
It depends on how each attendee set their preferences in their INFORMS account. It could be – Name, title, company name, and email address. Phone numbers are not provided due to privacy considerations.
Information for those who opt out of inclusion of the badge reader during the registration process will not be displayed.

Advertising Opportunities

There are no bag inserts for this conference however, there are several other sponsorship opportunities available.
There are no printed programs for this conference, however, there are several other sponsorship opportunities available.
Yes, the mobile app can be sponsored! For details, visit the sponsorship opportunities page.

Additional sponsorship opportunities to increase your exposure can be found here.

Conference Program

The conference program will be provided in the mobile app, on the conference web pages, and the quick reference provided to all attendees at the start of the conference.
Abstracts will be available in the mobile app, and online conference web pages. Slide presentations will be available on INFORMS Connect.