WSC 2017 Exhibitor Important Information
Sunday, December 3, 2017 | 12pm-5pm
Monday, December 4, 2017 | 9:30am – 5:30pm
Tuesday, December 5, 2017 | 9:30am – 5:30pm
Wednesday, December 6, 2017 | 9am – 11:30am
Wednesday, December 6, 2017 | 11:30am – 1:30pm
Note: Early dismantling is disruptive to the exhibit show, therefore, exhibitors may not pack, tear down, or remove any portion of the exhibit prior to the official closing at 11:30am on Wednesday, December 6. Requests for early breakdown and outbound material order forms from Shepard Exposition will not be granted.
For exhibitor inquiries, please contact Renee Thiesing or Jayne Talbot.
August 18 Vendor Track Submissions
For each reserved booth, vendors get a 45-minute time slot in the Vendor Track. For each slot in the Vendor Track, you have two options: submit a complete paper or an abstract. Abstracts and papers appear online and in the final program, but neither appear in the archival proceedings (IEEE rules). Abstracts are lightly reviewed by the track coordinator and papers are reviewed by multiple members of the committee and may entail revisions. Papers and abstracts must use the Authors’ Kit in order to adhere to the publication format requirements. Papers and abstracts for the Vendor Track must be submitted here. For additional information on the Vendor Track, please contact Renee Thiesing.
August 31 Company Descriptions and Logos
NEW THIS YEAR – Exhibitor logos and company descriptions will be added to the WSC website. If you have already completed the registration process, please email an EPS version of your company logo to Olivia Schmitz and upload your company description to the online portal/registration site.
September 1 Tuesday User-group Meetings
User Group Meetings can be scheduled for Tuesday evening from 6:30-8:30pm. Please e-mail Liz Hood by September 1 if you would like to schedule a room. There is no additional fee for AV. Companies will be responsible for ordering their own catering.
September 12 Sunday Workshops
For each booth purchased, vendors get one 120 minute slot during the Sunday workshop period. No abstract or paper is required for the proceedings, but a description of the workshop will appear in the conference program and on the web site. If you would like to present at a Vendor Workshop on Sunday, you must select AUDIOVISUAL $80 in the ‘Additional Items’ section of the booth registration process. If you did not select this when you registered initially, you can log back in to add and pay the $80 fee. Workshop descriptions should also be entered on the online portal/registration site. There are a limited number of slots available and they are scheduled on a first-come, first-serve basis. Please email Olivia Schmitz ASAP to let her know your time slot preference (10am-12pm, 12:30-2:30pm, 3pm-5pm).
October 4 Booth Cancellations
All booth cancellations due on or before October 4 ($250 cancellation fee applies)
October 30 Hotel Room Block Cut-Off
A limited number of rooms have been blocked at the special WSC rate. We anticipate rooms to sell out quickly and advise you to make your reservations early, well before the cut-off date of October 30. To make reservations click here. Reservations may also be made over the phone (866) 767-7773. Please mention the Winter Simulation Conference for the WSC rate. Click here for more information on the venue.
October 23 Deadline for Vendor Workshop Details
Please include title, speaker and description. Please submit in the Exhibitor Portal.
November 3 Discount price deadline for custom Shepard Exposition rentals.
November 6 Advance Shipments
Advance shipments may begin arriving at the Shepard Exposition Services Warehouse.
November 6 Exhibitor Appointed Contractor (EAC)
Notification is due.
November 13 Discount price deadline for standard Shepard Exposition orders.
November 22 Final Booth Personnel Due
All booth personnel must be entered into the Exhibitor Portal. Each paid exhibit space includes one complimentary full conference registration and four booth only representatives. If you have difficulty entering the names into the Exhibitor Portal, please e-mail Olivia Schmitz and include FULL NAME, E-MAIL ADDRESS and JOB TITLE for all personnel.