Exhibitor FAQs

WSC 2018 Exhibitor Important Information

Exhibitor Set-Up:

Sunday, December 9, 2018 | 12pm-5pm

Exhibitor Hours:

Monday, December 10, 2018 | 9:30am – 5:30pm
Tuesday, December 11, 2018 | 9:30am – 5:30pm
Wednesday, December 12, 2018 | 9am – 11:30am

Exhibitor Move-Out:

Wednesday, December 12, 2018 | 11:30am – 1:30pm

Note: Early dismantling is disruptive to the exhibit show, therefore, exhibitors may not pack, tear down, or remove any portion of the exhibit prior to the official closing at 11:30am on Wednesday, December 12. Requests for early breakdown and outbound material order forms from decorator will not be granted.

Key benefits include:

  • One complimentary conference registration per booth
  • Four booth-only representatives per booth
  • 45-minute time slot in Vendor Track (space-available basis)
  • Opportunity to do a Sunday pre-conference workshop (space-available basis)
  • Opportunity to have a Vendor User Group Meeting on Tuesday evening (space-available basis)
  • Link to your website from the WSC website
  • Listing in WSC Final Program distributed to all attendees
  • Opportunity to purchase the full conference list of opt-in attendees

For exhibitor inquiries, please contact WSC Exhibit Co-chairs Joe Hugan or Camilla Lundgren

Details on Exhibit Space:

  • Spaces 1,2, 21 – 26 are 3m x 4m spaces.  All other spaces are 3m x 3m.
  • The exhibition will take place in Exhibit Hall H of Svenska Mässan/The Swedish Exhibition & Congress Centre. Hall H is carpeted with a dark grey carpet. Additional carpeting is available for rent.
  • As in the past the WSC space fee is for space only and does not include furnishings, electrical, etc.  The exhibit area for WSC 2018 does not include any draping or hard wall separation between booths.
  • There is Wi-Fi in the building but this is suitable for light use only. If the exhibit requires internet to run a demonstration or individuals require it to be able to work from the booth, companies should order a hardwire internet line or ask about a dedicated Wi-Fi network.

Exhibit Kit

A customized web shop will be created for WSC.  Go to www.monterservice.com to view a sampling of services and rentals that the facility will provide. The link will be updated with specific information for WSC. All orders may be placed online.  If you have any questions or concerns, please contact our Sales Agent at Svenska Mässan/The Swedish Exhibition & Congress Centre Group, Caroline Bender.  Caroline.Bender@svenskamassan.se or TEL +46 (0)31 708 81 13

Important Deadlines:

Ongoing              Company Descriptions and Logos

Exhibitor logos and company descriptions will be added to the WSC website as organizations register. If you have already completed the registration process, please email an EPS version of your company logo to Olivia Schmitz and upload your company description to the online portal/registration siteFinal print deadline TBD.

September 1        Vendor Track Submissions

For each reserved booth, vendors get a 45-minute time slot in the Vendor Track.  For each slot in the Vendor Track, you have two options: submit a complete paper or an abstract. Abstracts and papers appear online and in the final program, but neither appear in the archival proceedings (IEEE rules). Abstracts are lightly reviewed by the track coordinator and papers are reviewed by multiple members of the committee and may entail revisions. Papers and abstracts must use the Authors’ Kit in order to adhere to the publication format requirements. Papers and abstracts for the Vendor Track must be submitted here.   For additional information on the Vendor Track, please contact Miguel Mujica Mota

September 1      Tuesday User-group Meetings

User Group Meetings can be scheduled for Tuesday evening from 6:30-8:30pm. Please e-mail Liz Hood by September 1 if you would like to schedule a room. There is no additional fee for AV. Companies will be responsible for ordering their own catering.

October 1           Sunday Workshops

For each booth purchased, vendors get one 120-minute slot during the Sunday workshop period. No abstract or paper is required for the proceedings, but a description of the workshop will appear in the conference program and on the web site. If you would like to present at a Vendor Workshop on Sunday, you must select AUDIOVISUAL $100 in the ‘Additional Items’ section of the booth registration process. If you did not select this when you registered initially, you can log back in to add and pay the $100 fee. Workshop descriptions should also be entered on the online portal/registration site. There are a limited number of slots available and they are scheduled on a first-come, first-serve basis. Please email Olivia Schmitz ASAP to let her know your time slot preference (10am-12pm, 12:30-2:30pm, 3pm-5pm).

October 8           Booth Cancellations

All booth cancellations due on or before October 8 ($250 cancellation fee applies).

TBD                      Hotel Room Block Cut-Off

A limited number of rooms have been blocked at Gothia Towers at a special WSC rate. We anticipate rooms to sell out quickly and advise you to make your reservations early.  To make reservations click here.  To book more than 6 rooms, contact reservations, room@gothiatowers.com or Tel: +46 (0)31 750 88 10 Click here for more information on the venue.

October 20        Deadline for Vendor Workshop Details

Please include title, speaker and description. Please submit in the Exhibitor Portal.

November 12     Final Booth Personnel Due

All booth personnel must be entered into the Exhibitor Portal. Each paid exhibit space includes one complimentary full conference registration and four booth only representatives. If you have difficulty entering the names into the Exhibitor Portal, please e-mail Olivia Schmitz and include FULL NAME, E-MAIL ADDRESS and JOB TITLE for all personnel.

November 19      Deadline for Svenska Mässan/The Swedish Exhibition & Congress Centre Group Decorator Orders

Orders include, but are not limited to furniture, audio-visual, internet and all other booth requirements. After this date there is a 50% surcharge! Custom WSC link will be available soon.

November 24      Advance Shipments

Advance shipments may begin arriving at Svenska Mässan/The Swedish Exhibition & Congress Centre.  All shipments must follow the instructions outlined in the custom WSC web shop (coming soon).  All unannounced shipments will be subject to a surcharge.