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Need to Know



To check for the most up-to-date information, as there have been some room changes since the Quick Reference Guide has been printed.

Travel to Phoenix


All conference sessions will be held at the Phoenix Convention Center, 100 N 3rd Street with special events being held at Hyatt Regency Phoenix, 122 N 2nd Street.

Local Transport
Phoenix Sky Harbor International Airport is the main airport for the Greater Phoenix area. The airport is located less than 5 miles from the Phoenix Convention Center.

For more information regarding ground transportation from the airport to the hotel, as well as around Phoenix, click here.

Uber has provided a code, INFORMS18, that is good for $10 off 2 rides in Phoenix from Nov. 6-10, 2018.

What to Pack
Temperatures are expected to be in the mid 80s (20s C), however meeting rooms are often cold, so pack a light jacket or sweater.

Area Activities
Visit Phoenix

Presenter and Chair Guidelines


Presenters: AV, Bring Your Laptop, Courtesy to Speakers
Computer projectors will be available in every technical session room. You must bring your own laptop (or plan to share with another presenter) and AC power adapter. If you have a Mac, don’t forget your adapter. Technical assistance will be available for any AV problems. During technical sessions please turn off cell phones and other mobile devices. Also note that the use of camera and recording devices is prohibited unless you have received prior permission from the speaker.

Presentation Guidelines
The room and location of your session are listed in the Technical Sessions section and in the Master Track Schedule. Please be on time for your session and check-in with the session chair.
  • Presentations are expected to be in English.
  • Limit the presentation to key issues with a brief summary.
  • Time your presentation to fit within your designed time span, leaving time for audience questions.
  • You may bring copies of your paper or other handouts to distribute to the audience.
Session Chair Guidelines
The role of the Chair is to coordinate the smooth running of the session. The Chair:
  • Begins and ends each session on time. Each session lasts 90 minutes, with the time per session determined by the number of papers in the session. Equal time should be given to each paper.
  • Introduce each presentation (just the title of the paper and the name of the author).
  • Complete the session attendance form (form will be in the room). Leave the form in the session room when departing.

Questions about the Program, Last-Minute Presentation Changes or Cancellations
Come to the INFORMS Program/General Information Counter in the North Exhibit Hall E Foyer, 300 ,if you have general questions about the meeting and/or questions about your own presentation.

Accessing Wi-Fi in the Exhibit Hall


Network: informs2018
Password: Phoenix18



Conference registration will be located in the Phoenix Convention Center North Exhibit Hall E Foyer, 300 Level on Saturday through Tuesday from 7am-5pm, and on Wednesday from 7am-1:30pm.

Express Check-In/Badge Printers
Express kiosks with name badge printers will be available for pre-registered attendees in Phoenix Convention Center North Exhibit Hall E Foyer, 300 Level near INFORMS Registration.
There will be a Badge Printer in Hyatt Hotel Lobby for pre-registered attendees.  The hours for the registration kiosk in the Hyatt lobby should be added. Hours are Friday from 5-8pm, Saturday & Sunday from 7am-8pm, and Monday from 7am-12pm.

Receipt Kiosk
Print your conference receipt on demand by going to North Exhibit Hall E Foyer, Phoenix Convention Center, 300 Level located near INFORMS Program/General Information Counter in the North Exhibit Hall E Foyer, 300.

Attendance Certificate
Print your own Attendance Certificate letter by going to the General Information Counter in the North Exhibit Hall E Foyer, 300.

Navigating the Annual Meeting


Badge Required for Technical Sessions & Meeting Events
Badges MUST be worn to all meetings events. All attendees, including speakers and session chairs, must register and pay the registration fee. Please note: Badges will be checked at the Arizona Science Center for admission to the General Reception.

Mobile App
The INFORMS Meetings App is available for iOS and Android devices. Detailed information, including the schedule of sessions, session abstracts, meeting locations, maps, exhibit details, and much more can be found on the app. This dynamic app can be downloaded directly to your devices by visiting the iTunes Store or the Google Play Store and searching for “INFORMS Meetings.” When you view the meeting program in the app, you can either browse through the panel sessions and special events or search for a specific speaker or keyword(s). As you locate the events, sessions, and presentations you are interested in, click on the star button, which bookmarks it to the My Schedule itinerary. Use My Schedule for a quick reference tool. The app provides login access across all your mobile devices.

Please install the latest version of the app (INFORMS Meetings 3.1). Once you open the app, you may not see the Annual Meeting homepage.  Please switch to the Annual Meeting by (1) touching the double arrow on the homepage or opening the main menu and second”Switch Conference” and (2) selecting “2018 Annual Meeting.”

One of the great features of the conference app is that it will allow attendees – upon logging in – to search for other attendees, and send messages and requests through INFORMS Connect.

Google Play App Store

Print-Ready Quick Reference Guide Now Available Online
If you would like to print out the digital Quick Reference Guide before you travel, the PDF can be found here.

You can also use the itinerary tool in the Program Search on the meeting website or the mobile app “My Schedule” to plan your day.

INFORMS Annual Meeting Program
The 2018 INFORMS Annual Meeting program will be available for attendees in a number of convenient ways:

  • The 2018 INFORMS Annual Meeting Mobile App – Download from the iTunes App Store or Google Play
  • The 2018 Annual Meeting website, you can download it now.
  • A total of four kiosks with the Program Flip Books throughout the Phoenix Convention Center and the Hyatt Regency Phoenix

All attendees will receive the 2018 Annual Meeting Quick Reference Guide upon registration to help you navigate the conference. The handy Quick Reference provides information on all sessions, meetings, events, and receptions.

Ask Alexa!
Alexa has been developed with our attendees in mind to ensure they can navigate the conference using artificial intelligence. Stations will be placed in the Phoenix Convention Center North on the 100 Level and 200 Level, and in the Exhibit Hall E, 300 Level.

T-Shirt Kiosk
Remember your 2018 Annual Meeting experience forever! Pick up your complimentary conference t-shirt in the Exhibit Hall. One t-shirt per attendee!

Start your INFORMS Membership Journey!
Stop by the INFORMS Center and learn how to make the most of your INFORMS Membership, if you renew on site, we will give you an INFORMS t-shirt.